How To Mail A Package: A Beginner’s Handy Guide (2024)

Running a business often involves sending items, including samples, products or important documents. However, dealing with the complexities of shipping can feel overwhelming, especially for new entrepreneurs. “How to mail a package?” is a common question among business owners, which you will know the answer to as you scroll down this blog.

This handy guide will walk you through the essential steps of package mailing, ensuring your items arrive safely and on time.

Key Takeaways

• Choose a snug-fitting box and high-quality materials like sturdy boxes, strong tape, and adequate cushioning to protect items during transit and minimize damage risk.
  
  
• Evaluate carriers based on speed, coverage, price, reliability, and services like tracking and insurance. Use specialized services for fragile, bulky, or urgent packages to ensure timely, safe delivery and enhance customer satisfaction.
  
  
• Weigh packages accurately to avoid hidden fees and ensure fair rates. Create precise labels with correct details to prevent delays, lost packages, and extra costs. Secure labels properly for readability and tracking.
  
  

Steps On How To Mail A Package – Canada

Here’s your step-by-step guide to mailing a package like a pro!

1. Prepare Your Package

A properly packaged box can help you a long way. It protects against bumps, drops, and crushing during shipping. Additionally, how you prepare your boxes reflects your image as a brand.

It can make or break your business, so treat it with care. Consider it a way to build trust among your customer base and save yourself headaches!

a. Choose The Right Box

The shipping box you should use is snug but not bursting. When placing the items inside the box, leave some space for cushioning. You can measure your item dimensions (length, width, height) and add a few inches to each dimension.

While this process may appear as an extra step, it will help you be more precise about how spacious the box should be for your items. Standard box sizes are easier to find because they are readily available, but don’t be afraid to get creative with odd-shaped items.

Remember, a box that’s too big wastes money and needs extra packing, while a tight fit risks damage.

b. Use High-Quality Packing Materials

It’s easy to spot high-quality shipping materials. First, look for a sturdy box that resists bending and crushing. You don’t want your customers to receive boxes full of dents.

Next, check for strong, adhesive packing tapes that are not flimsy or easily ripped. Many carriers prefer clear tape, so make sure to use it when sealing the package.

Cushioning materials like peanuts, tissue paper, or bubble wrap should be dense enough to absorb impacts without compressing them flat. If the packages are delivered via standard shipping, you can expect many hands to handle them.

In this case, the packages are at a higher risk for damage. Thus, the cushioning material will prevent this.

As a retailer, it’s your responsibility to ensure that the items arrive in sound condition. Cheap materials do not equate to saving money. Remember, a few extra dollars spent on quality materials can prevent costly damage claims.

2. Choose The Right Shipping Service

Choosing the right service is crucial when shipping packages to customers. It ensures on-time arrival, minimizes damage risk, and keeps your budget happy. Consequently, it is something you should always prioritize.

You can do this by understanding your needs. For example, if you are shipping urgent packages, expedited services quickly get them to the destination.

Are you sending bulky items? Standard shipping might be more budget-friendly. As for fragile items, specialized couriers offer careful handling.

Research options, compare prices, and choose the service that confidently delivers your package.

a. Compare Carriers

Canadian businesses need carriers that deliver like champions! Look for options with:

• Speed & Coverage. Consider delivery times to your destination—fast options for urgent needs and affordable choices for everyday items. Additionally, knowing the carrier’s coverage will help you in the future when you ship internationally. You don’t have to look for another partner, as they already offer it!
  
  
• Price. Compare rates for different weight and size categories. Negotiate bulk discounts if you ship frequently.
  
  
• Reliability. The shipping provider you partner with will affect your brand image. Avoid linking yourself with a company with a questionable reputation. Choose carriers known for on-time deliveries and minimal damage.
  
  
• Services. Explore options like tracking, insurance, and additional features that suit your business needs. Any of the added services may come with an additional fee. It’s best to know it beforehand to avoid surprise charges!
  
  

Finding the right carriers keeps your customers happy and streamlines your shipping process!

b. Add Package Protection

Speaking of shipping insurance, protection packages are something you should consider. They financially shield you from uncertainties that come with shipping. Some of the situations that can happen during transit that package protection covers are:

• Lost packages
  
  
• Stolen packages
  
  
• Damage packages
  
  

While accidents don’t usually happen, the possibility is still high. This protects your business from covering costs and ensures your customer receives a replacement or refund quickly. It builds trust and avoids hassles, keeping your customers happy and your brand reputation sparkling!

3. Calculate Postage Rate

As an online business owner, accurate package calculations are your profit protectors! They help you:

• Set fair shipping rates. Knowing package weight and dimensions lets you choose the most cost-effective shipping options.
  
  
• Avoid hidden fees. Underestimating weight can lead to surprise charges at checkout. Unfortunately, this can hurt your bottom line and customer experience.
  
  
• Maintain profit margins. Accurate calculations ensure you factor in shipping costs when setting product prices, keeping your business profitable.
  
  

It’s a win-win! Your customers get transparent pricing, and you manage shipping costs effectively.

a. Weight Your Package

Knowing your package weight is crucial! Here’s how to weigh it:

• Bathroom Scale (Light Items). For small, light packages, use a bathroom scale. Weigh yourself holding the package, then subtract your own weight.
  
  
• Kitchen Scale (Medium Items). A kitchen scale with a higher weight capacity might work for medium-sized items.
  
  
• Canada Post Outlet: The most accurate option is to visit a Canada Post location. They have scales for all package sizes and can measure your package for you.
  
  

Remember, accurate weight ensures you choose the right shipping option and avoid unexpected fees!

b. Use A Shipping Calculator

Shipping calculators are your secret weapon for finding the best deals! Here’s how they work:

1. Gather Details. Measure your package (length, width, height) and weigh it.
   
   
2. Shipping Provider Choices. Select your preferred shipping carrier (Canada Post, UPS, etc.) on their website or a shipping comparison site.
   
   
3. Input the Goods. Enter your package details (weight, dimensions) and destination postal code.
   
   
4. Price Parade. The calculator displays shipping options with estimated costs and delivery times. Choose the one that suits your needs!
   
   

Shipping calculators eliminate the guesswork involved in choosing the best service for your package, saving you time and money!

4. Create A Shipping Label

Creating shipping labels online is a breeze for busy businesses! Here’s how:

• Carrier Websites. Most carriers offer online platforms where you can input recipient information and package details and choose a service. The platform generates a printable label you can attach to your package.
  
  
• Third-Party Services. Consider online shipping software or marketplaces that integrate with various carriers. These services streamline label creation and postage purchases and often offer discounted rates for high-volume shippers.
  
  

a. Ensure Accurate and Complete Details

Accurate and complete details are the foundation of a successful shipment. A missing letter in the address or a typo in a postal code can send your package on a detour, which can cause a domino of issues, including:

• Delays
  
  
• Lost items
  
  
• Frustrated customers
  
  

Clear information ensures smooth sorting and routing within the shipping network, which results in faster shipments and a more efficient process. Additionally, incorrect details can incur hidden costs, such as returned and extra shipping fees. All of these factors can impact your bottom line.

Also, many shipping providers prefer having the details in capital letters to make them more readable.

Just think of it this way: every correct address can easily lead to less stress and more money savings.

b. Secure The Shipping Labels On The Box

A secure shipping label is vital for a smooth delivery! Here are two popular methods:

1. Clear Packing Tape. Apply clear tape generously over the entire label, creating a waterproof and tear-resistant shield. Extend the tape a few inches beyond the edges for extra security.
   
   
2. Document Pouch. For a cleaner look, use a self-adhesive document pouch. Slide the label into the pouch and press it firmly onto the box. This method offers protection while keeping the label visible for easy scanning.
   
   

Remember, never cover the barcode with tape, as it’s crucial for tracking your package. Choose the method that best suits your needs and ensure your label stays put throughout the shipping journey!

5. Send Your Package to the Nearest Post Office

Ready to ship? Here’s how to breeze through the post office:

1. Grab & Go. Ensure your package is securely wrapped, labelled (recipient & return address), and postage is prepaid (online or using a postage stamp).
   
   
2. Line Up. Join the mailing line with your package in hand.
   
   
3. Hand it Over. When it’s your turn, politely present your package to the clerk.
   
   
4. Proof of Delivery (Optional). If desired, request a receipt with a tracking number to monitor your package’s journey.
   
   

a. Drop Off or Arrange A Pickup Service

When it’s time to send your package, Canada offers convenient options to suit your busy schedule. You can drop it off at a post office or arrange a pickup service drop-off.

Ensure your package is securely wrapped and labelled with the recipient’s and return addresses. If you have a prepaid label you purchased online or at the post office, affix it securely to your package.

Alternatively, you can pay for postage at the counter based on the weight, destination, and chosen service, such as regular or expedited delivery.

If you prefer a pickup service at Canada Post, you can schedule one online using your mobile device or any gadget you can use. After booking, you can also pay online. This saves you a trip to the post office and provides a contactless pickup for pickup locations.

Some private couriers offer similar pickup, often requiring a phone call or online scheduling.

6. Keep Your Lines Open For Questions or Concerns

Open communication builds trust and happy customers! By keeping your lines open for questions or concerns, you show you’re invested in their experience. Some of the communication channels you can provide to your customers include:

• Phone calls
  
  
• Email support
  
  
• Live chat
  
  

This feature allows them to clarify any shipping details they might be unsure about and voice concerns if something goes wrong. However, more than that, you can provide helpful advice to your customers.

Not only do you give them an avenue to address their questions promptly, but you also demonstrate your professionalism and commitment to resolving any issues.

Ultimately, open communication fosters customer loyalty and keeps your business thriving.

a. Provide Tracking Reference Through The Registered Mail

The tracking reference in your shipping email can help customers track their packages. This added feature can reduce anxiety and avoid unnecessary inquiries about delivery status. It empowers customers and creates a smoother shopping experience.

How Can Stallion Streamline Your Shipping Process

Stallion cuts through the shipping hassle. Integrate with your online store, print labels, and schedule pickups – all in one place.

• Fast & Affordable. Choose from various shipping options to find the perfect balance between speed and cost for your needs.
  
  
• Convenience Options. Skip the line and ship a package! Schedule pickups or drop off your packages at convenient locations.
  
  

Let Stallion Express handle the heavy lifting and focus on what matters – running your business!

How Much Does It Cost To Mail A Package With Stallion

Domestic Shipping within Canada

Weight: 2.2 lbs (1 KG) bound for Vancouver, Canada

US Shipping Options

Weight: 2.2 lbs (1 KG) bound for New York City, USA

International Shipping Options

Weight: 2.2 lbs (1 KG) bound for Australia

Final Thoughts

This guide has provided the essentials for sending your items securely and efficiently. Numerous carriers and online resources are available to answer any further questions.

Are you ready to streamline your shipping process? Explore Stallion! We offer seamless integration with online stores, various fast and affordable options, and convenient pickup or drop-off locations.